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16 — 47372-1 GPO 



REPORT 






CONTROLLERS 



PUBLIC SCHOOLS, 



RELATIVE TO EXPENDITURES FOR SCHOOL PURPOSES; 
FOR THE YEAR COMMENCING JULY 1, 1845, 






COMMUNICATED TO THE 



COUNTY BOARD, 

SEPTEMBER 24, 1845. 




PHILADELPHIA: 

KING & BA1RD, PRINTERS, 9 GEORGE STREET. 

1845. 






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RESOLUTION OP THE COUNTY BOARD. 



Resolved, That the Controllers of the Public Schools be and they 
are hereby requested to inform the County Board, at its next meet- 
ing, what appropriations beyond the amount received from the State, 
and the $25,000, recently appropriated by this Board for the pay- 
ment of Teachers' Salaries, will be necessary to meet the following 
items of expenditure for the School year 1845, designating the 
amount necessary to be appropriated under each item : — 

1. For the settlement of contracts entered into prior to the 3d 
instant, for the erection of new School Houses. 

2. For the erection of new School Houses, not yet under contract. 

3. For the payment of Salaries of Teachers of Grammar, Second- 
ary and Primary Schools. 

4. For the payment of Professors and Teachers of High School. 

5. For the settlement of small Bills, or bills not exceeding in 
amount $20 each. 

6. For the payment of Ground Rents. 

7. For Books, Stationery, &c. 

8. For cleaning School Houses. 

9. For Salaries of Officers of the Board v 

10. For rent of School Houses. 

11. For Fuel, Furnaces and Stoves. 

12. For Repairs of School Houses. 

13. For Water Rents. 

14. For incidental expenses, such as Printing and Advertising, 
Professional Services, Carriage Hire, Messenger, Hardware and 
other items not included under the foregoing heads. 

And also to inform the County Board what appropriation has 
been made by the Controllers of the amount received from the Com- 
monwealth for the present school year, and what amount has 
already been expended by said Controllers for supplies. 



REPORT. 



The Committee of the Board of Control to whom was referred the 
communication of the County Board, containing certain questions 



relative to the expenses of the Public Schools for the First School 
District — respectfully Report, 

That while the Board of Control are desirous to give to the pub- 
lic and to every body entitled to receive it, the fullest explanation of 
the expenses, finances, and condition of the Public Schools under 
their charge, they must protest against the construction of the law 
contained in a late Report of a majority of a Committee of the 
County Board, by which the right is claimed by that body to appro- 
priate specific amounts of the appropriation required by the Board 
of Control, to specific purposes. 

Admitting the right of the County Board to reduce the gross 
amount of the requisition of the Board of Control, the appropria- 
tion of specific sums to specific purposes involves the exercise of a 
discretion which the law has placed upon those having the charge of 
the Public Schools. The exercise of this discretion requires an in- 
timate knowledge of the details of the Public School System, which 
can only be acquired by continued attention to the subject. This, 
the members of the County Board, from their other duties, are ob- 
viously unable to give. And if they had the ability to do that which 
their construction of the law would oblige them to do, why keep up 
the Board of Control or Sectional Boards at all ? The County Board 
will examine whether a teacher is required in one school, or sup- 
plies in another, and they alone will say whether money shall be 
granted for these purposes. Is it not unjust to make the gentlemen 
who constitute the School Boards, responsible for the efficiency of a 
system which they have not either money to carry on, or which 
they are obliged to conduct according to the views of a body, who 
must be entirely ignorant of its wants ? The Board of Control, there- 
fore, in answering the questions addressed to them by the County 
Board, do so with a protest of the right of the County Board, under 
the law, to appropriate specific amounts to specific purposes. 

Your Committee would remark, that it is impossible to answer the 
question as to the amount required for small bills, or bills not exceed- 
ing in amount twenty dollars each, and at the same time include 
them in the aggregate with the other items of expenditure, because 
many of these other items are paid in amounts under twenty dollars. 
Many of the sums paid for repairs, cleaning school houses, furnaces 
and stoves, and incidental expenses, are paid in amounts under 
twenty dollars ; the Committee, therefore, while they give in then- 
statement of the whole amount paid for everything under the head 
of small bills, not exceeding in amount twenty dollars, in order that 
different views of the same amounts might be given, have not in- 
cluded it in their recapitulation, in which they desire to give an 



estimate of the whole expenditure for the year. Your Committee 
believe this to be the object of the County Board. 

Your Committee, in order to obtain accurate answers to the ques- 
tions submitted, sent copies of them to the different Sectional Boards, 
and answers have been duly returned by all. These answers ac- 
company this report. Some discrepancy exists in these answers, in 
consequence of the different views taken of the questions by the dif- 
ferent Sectional Boards, particularly as to that of amounts required 
for small bills under twenty dollars ; in some of the returns, amounts 
paid for repairs, &c, are repeated under the head of small bills, in 
others they are not. All, however, have been corrected in commit- 
tee, with the sanction of the Controller of the respective sections, so 
as to conform with the construction of the questions adopted by the 
Committee by which the whole estimate of expenditure is given. 

Your Committee would further remark, that in the returns from 
the different sections, sums amounting in the aggregate to $40,950, 
are required for the erection of School Houses, not under contract. 
These returns will show the views of the different sections of their 
wants in this particular. But of this amount, the following only 
have been acted upon and received the sanction of the Board of 
Control, viz : 
First Section. — Appropriation for Locust Street Secondary 

School, $5,000 00 

" " Appropriation for Class Rooms S. West 

Public School, .... 1,500 00 
Eleventh Section.— For School at Nice Town, . . 2,250 00 



$8,750 00 
The Sectional Boards have specified the following sums in addi- 
tion to the above as required for this purpose in their respective 
sections. 

Third Section.— For School at Wharton House, . $2,200 00 
Fourth " For purchase of Nixon Street Church, 7,000 00 
Fifth " For the Bustleton Academy in lieu of 

rent for ten years, $1,000 00 

" " For the Lower Dublin 

Academy, . . . 1,000 00 
" " For School at Holmesburg, 4,000 00 

6,000 00 



Sixth Section. — For School at Roxborough, 2,000 00 
" " For School at Lower Har- 
mony, . . . 2,000 00 
" " For School at Crescentville, 1,500 00 



5,500 00 



Seventh Section.-Fov School at Blockley, 2,000 00 

" " For School at Hestonville, 2,000 00 

" « For School at Paschallville, 2,500 00 

6,500 00 

Eleventh " For School at Richmond, . . 5,000 00 



Total, $32,200 00 



Whether or not, all or any of these Schools will be required during 
the current school year, your Committee are unable to say, as the 
determination of the question requires an examination of a mass of 
details, into which the Committee had neither the authority, means, 
nor time to inquire. In the answer to the question submitted under 
this head, the Committee have returned the whole amount demanded 
by the Sectional Boards, with the explanation that only $S750 of the 
amount has been acted upon by the Board of Control — that no por- 
tion has yet been rejected — and that the remaining portion de- 
manded, will be acted, upon by the Board of Control, when regu- 
larly submitted, with proper vouchers by the Sectional Boards. 

The result of the whole investigation will show that the amount 
of $1S0,000 asked by the Board of Control in their requisition, in 
addition to the sum received from the State, falls short of, rather 
than exceeds the wants of the system, even if the above-mentioned 
sum of $32,200 for building be not included in the estimate ; and if 
any reduction of this requisition is made by the County Board, it is 
due to themselves, to the public, and the Controllers, that a specific 
statement of facts should be made, showing in what particulars, 
under existing laws, the Public School System in the First School 
District has not been justly and economically administered. 

The amount of the whole estimate made by the Com- 
mittee, is $278,529 19 

If the amount required for buildings by the Sectional 
Boards (not yet acted upon by the Board of Con- 
trol) be deducted, 32,200 00 



The balance will be, $246,329 19 



With the above explanations, and referring to the notes and ex- 
planations in the returns from the different sections, the Committee 
report the following answers to the questions submitted. 

1. That the sum of $31,557 96 being the net amount received 
from the Commonwealth for the present school year, after deducting 
the amount paid for discount of relief notes, was paid to the Treasu- 
rer of the County of Philadelphia, and was paid out with other 



monies upon the orders of the Board of Control, passed July Sth, 
A. D. 1845 — a general statement of which orders amounting to 
$41,960 15 is herewith submitted. 

General Expenses, $ 1,655 00 

Salaries, 35,877 88 

Cleaning School Houses, 545 86 

Rent, 2,034 72 

Small bills, 1,450 00 

Sundries, Watchman, Book cases, Repairs, Printing, &c. 396 69 



41,960 15 



2. The amount expended for supplies, since July 1, 1S45, has 
been $3,652 91. These supplies were, for the most part, ordered 
previous to the 1st of July. 

3. The amount of appropriation required for the year 1845-6, 
beyond the amount received from the State, and the $25,000 recently 
appropriated by the County Board, will be at least $155,000; and 
the amount necessary for each of the items designated by the County 
Board, will be found in the tabular statement hereto annexed. 

Sec.7&S. L. Crousillat. 
9. Francis Lyons. 
10. Peter Rambo. 



Section 1. George Emlen, Jr. 

2. John C. Smith. 

3. J. P. Colcord. 

5. Jacob Shearer. 

6. G. F. McCallmont. 



11. A. M. Macpherson. 



Chamber op the Controllers of Public Schools, > 
First School District of Pennsylvania. 5 

Philadelphia, September 23d, 1845. 

At a meeting of the Controllers of Public Schools, First School 
District of Pennsylvania, held at the Controllers' Chamber, this day, 
the following Resolutions were adopted : 

Resolved, That the Report of the Committee to whom was re- 
ferred the communication from the County Board, containing certain 
questions relative to Public School expenditure, be adopted. 

Resolved, That the said Report, with the accompanying docu- 
ments, be forwarded by the officers of this Board, to the County 
Board, to be laid before that body. 

In pursuance of the foregoing, the Report and accompanying- 
documents, are herewith respectfully submitted. 

John Miller, President 

Of the Controllers of the Public Schools of the First School District of Pennsylvania. 

Attest — 

Thomas B. Florence, Secretary. 



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